Background Information - UNOPS
UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us
UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.
With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work life harmonization
- UNOPS values its people and recognizes the importance of balancing professional and personal demands.
Background Information - Job-specific
- The Southeast Asia Energy Transition Partnership (ETP) brings together governments and philanthropies to work with partner countries in the region. We support the transition towards modern energy systems that can simultaneously ensure economic growth, energy security, and environmental sustainability. Enabling the transition toward greener energy systems will greatly contribute to the achievement of the UN’s Sustainable Development Goals (SDGs) and the Paris Climate Agreement objectives.
- ETP is initially focusing on Indonesia, the Philippines and Vietnam, which are the countries in the region with the highest energy demand, a substantial pipeline for fossil fuel-based projects, and a significant and cost-effective potential for renewable energy and energy efficiency. ETP provides High Level Technical Advisory Support, Holistic Support to Governments on financing and technical needs, capacity and skill development and facilitation of dialogues in all related areas.
- A Secretariat, incorporated into UNOPS will support the Steering Committee (SC) and facilitate the implementation of SC’s decisions. The Secretariat will operate as per defined Terms of Reference approved by the SC. The Secretariat will undertake day-to-day management and operation of the ETP Fund: (1) it launches Calls for Proposal and carries out proposals assessments; (2) it provides assistance and support to implementing partners; (3) facilitates the design, development and implementation of an overall M&E strategy; (4) monitors progress made by each project during the implementation phase.
- The Secretariat will work in close cooperation with the SC, the Advisory Committee and the Senior Programme Manager (Fund Manager), as well as UNOPS Services. The members of the secretariat will be selected following UNOPS rules and regulations.
- Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to organizational needs and structure:
- Reporting to the Director of the ETP Secretariat (Fund Director-ETP), the incumbent will be responsible for designing and implementing field programmes in accordance with the ETP Secretariat mandate and strategy, and operational management, efficient/effective use of resources and compliance against the UN and UNOPS rules and regulations.
Under the general guidance and supervision of the Director of the ETP Secretariat, the Programme Manager’s responsibilities include the following:
- Establish and execute the programme implementation plans for the programme in collaboration with partners, set objectives, performance measurements, standards and results expected to ensure timely and partner oriented services.
- Monitor and supervise the timely and cost-effective implementation of the programme according to UNOPS goals and partner expectations, approved budget and full cost recovery.
- Accept responsibility for project portfolio oversight as delegated by the ETP Director.
- Mentor and assist implementing partners in planning, execution and delivery of allocated projects, ensuring incorporation of best practice project management processes.
- Prepare timely and accurate project tracking, analysis of outputs, and reporting.
Portfolio development and planning support
- Support the supervisor to ensure the financial sustainability of the assigned programme and delivery of desired results, ensuring compliance with organizational strategies, rules, regulations and standards of performance.
- Submit mandated reports to the ETP Director, to drive future process business improvement.
- Analyse and keep abreast of political and development trends in the geographical area, to identify and support strategic areas of focus based on country priorities.
- Facilitate the preparation of programme documents (including business cases/strategies, policy briefs, programme plans and risk assessments).
- Ensure the accurate and timely completion of programme/business recommendations for the review and approval of the supervisor.
- Consult and collaborate with internal and external colleagues and partners to ensure linkages, consistency, and harmonisation of approaches and compliance with guidelines, framework and standards of accountability, integrity and performance.
- Plan and propose to the supervisor required office and programme resources for the assigned portfolio.
- Manage programme resources in accordance with UNOPS standards of ethics, integrity and accountability framework and financial sustainability.
- Plan, recruit, manage and develop programme personnel/technical experts with the skills and competencies needed to ensure optimum performance and encourage the formation of diverse teams in terms of gender and geography.
- Supervise Implementing Partners for assigned projects.
- Promote teamwork, collaboration and diversity by providing timely guidance and supervision to the team to enable them to perform their duties responsibly, effectively and efficiently.
- Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.4. Partnership and Networking
- Build and strengthen partnerships through active networking, advocacy and effective communication of ETP Mandate and UNOPS competencies in Programme management.
- Contribute to current and future growth plans of the programme, ensuring alignment with the UNOPS AR and corporate strategic plans5. Service Delivery and Quality Assurance
- Establish and maintain appropriate arrangements for direct operational support for delivery of the programme, including leveraging regional or corporate support facilities whenever available.
- Monitor programme/project implementation, review progress, assess constraints and take corrective action, ensuring early warning of risks to the Secretariat Director and Fund Manager.
- Design, develop and implement an overall M&E strategy for the Secretariat that is capable of: monitoring and reporting progress of the Fund; monitoring the performance of implementing partners; and ensuring that Fund resources are used effectively. A high level of consultation and participation on M&E is expected with implementing partners and with national authorities.
- Ensure that implementing partners fulfil their M&E obligations, including enabling the participation of beneficiaries, and that recording and reporting systems are harmonized both among implementing partners and with national systems where possible.
- Oversee frequent project site visits and ensure that standard monitoring activities are in place and utilized for such visits
- Contribute to overall financial control to ensure the fiscal health/sustainability of the programme, including financial reports
Knowledge Management and Innovation
- Lead development and maintain oversight of the ETP online platform and relevant databases
- Contribute to the development and introduction of innovation to ensure UNOPS is continually incorporating best practice approaches.
- Contribute to the dissemination and sharing of best practices and lessons learned for corporate development planning and knowledge building.
- Plan, implement and organise capacity building of personnel, partners and stakeholders.
- Advanced university degree (Master's or equivalent) in Project Management, Social Sciences, Administration, Economics or other related field is required.
- A relevant first university degree (bachelor’s or equivalent) in combination with two (2) additional years of relevant experience may be accepted in lieu of an advanced university degree.
- PRINCE2 Foundation is desired - successful candidate must complete it within the first 6 months of onboarding.
- PRINCE2 Practitioner certification is an asset.
- Managing Successful Programmes (MSP) Foundation certification is an asset.
- A minimum of five (5) years of progressively responsible international experience in leading/coordinating project implementation in an international and/or corporate organization.
- Experience in project management desired.
- Experience managing people as a direct supervisor and/or managing an office is desired.
- Experience in the UN system organizations is desirable.
- Professional experience in developing Energy programmes and policies is strongly desirable.
- Professional experience in multi-sector renewable energy programmes and policies, knowledge of the political economy and experience in South East Asia are highly desirable.
- Fluency in English is required.
- Working knowledge of another, official UN language is desirable.