The International Organization for Migration (IOM) established a presence in Malaysia in the 1980s and remains committed to the principle that humane and orderly migration benefits migrants and society. IOM’s program portfolio in the country includes: refugee resettlement, migration health, migrant protection and assistance, labour migration, and counter-trafficking. Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Programme Support Officer, and in collaboration with relevant units at the Malaysia Mission, the successful candidate will support project management, reporting, and communications in the mission.
Responsibilities
Assist programme unit in the implementation and monitoring of project activities.
Retrieve, compile, summarize, and present information/data to be used by programme unit and partners
upport administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow up on administrative actions, etc.
Draft visual content for social media, website, and partners to highlight activities of the mission
Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
Organize meetings, workshops, and training sessions.
Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
Respond to general information requests and inquiries; set up and maintain files/records.
Perform other related duties as assigned.
Requirements:
Bachelor's degree in or equivalent in or currently studying towards a degree in Social sciences, International Relations, Communications, Journalism.
Experience providing administrative support and logistical support;
Experience in information management and monitoring projects;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups;
Experience in communications, graphic design, and video editing is an advantage;
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations is an advantage;
Work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
