Closing Date for Applications:
- The Project Assistant will work under the supervision of the Liberia CPRC Project Director to perform her/his assignments within the CPRC project. The Project assistant will be the main point of contact to plan and work on program administrative matters. S/He is expected to provide consistent and timely support to CPRC team in Liberia to ensure compliance with USAID rules and regulations and Americares policies and procedures, especially in procurement, administrative and financial procedures.
- Female candidates are strongly encouraged to apply.
DUTIES AND RESPONSIBILITIES:
- Support projects teams on technical, financial, and administrative tasks, as applicable
- Supports in coordinating CPRC travel and logistics, and facilitating payment requests
- Contribute to maintaining and managing effective relationships with USAID Mission and relevant stakeholders, such as MOH, project and external partners and existing health private sector networks.
- Supports sub-grant and contract management by monitoring and facilitating payment
- Process project-related documentation including program files and financial transactions are compliant, properly documented, and organized
- Assists in the preparation, tracking and realignment of the CPRC project budget and sub-grant funding
- Support the preparation of quarterly financial reviews
- Supports the development/submission of contractual requests to the mission requesting USAID concurrence for all international travel
- Contributes to weekly updates and monthly reports, collection of CPRC success stories, best practices and lessons learned
- Maintain strong knowledge of all Americares administrative, financial, and operating procedures
- Supports the development of workplan and review workshops, the organization of coordination meetings and stakeholder engagement
- Assist in preparing and keep tracking of business correspondence, reports, meeting minutes notes.
- Perform other duties as required by the Liberia CPRC Project Director
CORE AMERICARES RESPONSIBILITIES:
- Foster Americares values of responsiveness, results orientation, collaboration, efficiency and integrity;
- Coach, support and develop staff to increase individual and team effectiveness; and
- Develop and manage implementation of plans to increase team operating performance, including SOPs and other efficiency initiatives.
- Bachelor’s Degree in administration, management, or related field and at least four years of experience in program administrative management;
- Experience in support USAID-funded project;
- Experience working with international development organization;
- Experience working with sub-grantees and vendors;
- Experience working in project knowledge management;
- Ability to multi-task and work in a team environment, as well as independently when required;
- Ability to perform program and financial analysis, highly desirable;
- Ability to manage international travel processes and requirements;
- Excellent interpersonal skills and strong communications skills; ability to develop partnerships across sectors and cultures;
- Strong organizational skills, capacity to think strategically and attention to detail;
- Excellent English-language writing skills and demonstrated experience meeting USAID and other donor reporting requirements;
- Proficiency in Office 365 including Word, Excel, Teams, PowerPoint and SharePoint;
- Willingness and ability to travel at least two weeks per month;
- Unrestricted authorization to work in Liberia.