Serve as the primary interface with ICTP’s administrative and finance offices to ensure all financial transactions, procurement processes, and related documentation are handled efficiently and in compliance with UNESCO’s financial rules and regulations.
Monitor project budgets, track expenditures, and prepare financial reports for ICTP and the funding agency.
Ensure the timely and accurate submission of all financial statements and reports required by UNESCO auditing procedures.
Act as the key point of contact with the funding agency, The Wellcome Trust, on all administrative and reporting matters. Ensure that all financial and scientific reports required by The Wellcome Trust are prepared accurately, submitted on time, and adhere to their specific guidelines.
Liaise regularly and proactively with the seven project partners to ensure the timely submission of their financial and scientific reports to ICTP.
Follow up on any outstanding reports or queries from partners. Maintain clear and effective communication channels with all project partners.
Organize regular online meetings (e.g., work package meetings) as required to facilitate project progress and communication.
Plan and coordinate project meetings that will take place at ICTP and in Africa, including logistical arrangements, travel, and accommodation in coordination with the relevant VISA, travel and housing offices of ICTP.
Organize and facilitate the annual in-house hackathons involving junior researchers, including logistical planning, participant communication, and event execution.
Design and maintain the ACCLIMATISE project website and implement features allowing interactive interrogation of project results after receiving on-the-job training in website design and management.
