The incumbent is based at the OSCE Presence in Albania, within Security Cooperation Department and will be under the direct supervision of the National Project Officer (PO) in cooperation with the members of the Project Implementation Team (PIT).
Responsibilities:
Assisting in planning, implementing, monitoring and evaluating activities.
Assisting in preparation of drafts of reports, financial and administrative documents, including expenditure reviews, travel and visa, consultancy and other contracts etc.
Supporting preparation and execution of programmatic events, such as workshops, trainings, exchange programme conferences, as well as official and donor visits.
Assisting in monitoring the projects’ implementation rates and spending patterns, and provides recommendations to improve financial planning and monitoring as well as ensures record keeping within the OSCE internal administrative, financial and reporting online systems.
Organizing project related events (following up on purchase requests for conference venues, hotels, and catering; providing administrative instruction to suppliers)
Preparing travels for project related events participants, consultants and others as required (arranges flights and visas; and completes OTAs and travel claims including the payment of travel entitlements for non-OSCE officials, books hotels as required; maintains a running overview of travel expenditure).
Preparing project related events’ materials.
Researching background information from internal and external sources and assists with the preparation of presentations, as required.
Taking minutes and drafts notes, summaries and reports as required.
Assisting the Project Officer in financial and narrative reporting.
Upon request of the supervisor perform interpretation in work meetings related to the project and provide translation of official correspondence related to the project from English to Albanian and verse/versa.
Requirements:
Completed secondary education supplemented with training in administration or project implementation field.
At least 4 years of related work experience, including administrative/project /office work, writing project proposals, reports, budget, evaluations and project implementation, preferably in international organisations.
Computer literate with practical experience in MS Office packages and experience with ORACLE applications, Integrated Resource Management Application system.
Excellent oral and written English communication skills.
Good analytical and interpersonal skills.
Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
