Project Assistant

World Vision, Philippines

Skill Required:, Project/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
9th October, 2019


Job Description

PURPOSE OF POSITION:

The primary purpose is to provide technical assistance and administrative support to the project team in coordinating multiple projects.

MAJOR RESPONSIBILITIES:

  • Provide administrative and logistic support to the project team in coordinating and completing project activities and tasks.
  • Provide assistance and support in applying project management disciplines in projects.
  • Provide assistance and support in monitoring the achievement of project activities on behalf of the project coordinator.
  • Provide assistance and support in communicating and disseminating project information to project stakeholders.
  • Assist with special projects and reports as needed.
  • Provide assistance and logistical support for online and face-to-face meetings.
  • Receive correspondence, email, data, and information and organize, consolidate them for reference.
  • Maintain follow-up system for action and deadlines.
  • Prepare tracking documents and tools for deliverables, meetings, and update them regularly.
  • Follow up with the project stakeholders for progress of tasks, submission of reports and collect recent data and obtain other information material.
  • Review data and information gathered and input into databases.
  • Organize project meetings and prepare the necessary materials, including reports, presentations, agendas and other meeting collateral.
  • Transcribe, and accurately record key decisions and action items resulting from meetings.

KNOWLEDGE, SKILLS & ABILITIES:

  • A bachelor’s degree of any four-year course, preferably in management, administration or related field.
  • Experience: Minimum 1 year in giving support to project management or coordination.
  • Other skills: Good inter-personal skills; good communication skills; proficiency in English writing and speech is a must; able to communicate effectively; knowledge in relevant software and applications; competent in Microsoft Excel and
  • Word; strong team, customer service and cross-cultural skills; must have strong analytical, problem-solving and organizational skills; must collaborate with cross-functional teams.
  • Previous experience in Timekeeping and Human Resources desk help.

Source:https://careers.wvi.org/jobs/philippines/project-management/project-assistant/13534


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