The Project Management Support Associate promotes a client, quality and results-oriented approach, ensuring utilization of office resources in a most cost-effective manner. She/he directly impacts on achievement of project results by assisting the Project Management Support Officer to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Responsibilities:
Upload on oneUNOPS (ERP) engagement and project level files
Maintain Monthly Team work plan, monthly portfolio reports and stage plans
Provide inputs in the preparation of project reports and documents.
Maintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keeping.
Enter data in oneUNOPS Project (UNOPS risk, lessons and issues management tool)
Record the following logs and upload relevant information on oneUNOPS: Configuration Item Records, Risk Log, lessons and all other registers/logs delegated by the Project Manager
Support on the compilation and consolidation of relevant data for regular portfolio reports and stage plans.
Take minutes of regular team meeting and follow up on action points
Support the Project Management Support Officer in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progress.
Maintain project tracking sheet and alert the Project Management Support Officer on project end date and reporting requirements of projects.
Monitor and record best practices and innovative approaches within UNOPS FR&R; identify and show alternative options according to activity needs.
In consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicable.
Facilitate information flows and support in managing risk registers and issues
Support the documentation of lessons learned and best practices
Assist the project planning process
Prepare draft Pro Forma and client Project Agreements as per the input received from procurement team
Follow up with partners on project agreement signing, information required for project closure and fund transfer requests.
Education:
Completion of secondary school with 6 years of experience is required.
Professional or Technical Diploma in Business Administration, Project Management, Supply Chain Management, Accounting, Procurement, Management, International Relations and or other relevant disciplines with four (4) years of relevant professional experience may be accepted.
Bachelor’s Degree in Business in the above-mentioned areas or other relevant discipline with two (2) years of relevant professional experience may be accepted.
A Master's Degree in the above-mentioned areas or other relevant discipline will be an asset but it is not required.
PRINCE2® Foundation is an asset
Work Experience:
A minimum of six (6) years of relevant work experience (or less, depending on academic credentials) in the field of project management support which must include experience in monitoring, recording, reporting, and coordination in a national or international organization is required.
Experience and demonstrated knowledge of UN rules and procedures in Project Management, Procurement, Finance, HR Management and administrative rules and regulations will be an advantage.
Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset.
Languages:
Fluency in English Language (i.e. writing, reading and speaking) is required.
