As Project Officer, you will contribute to portfolio management, project administration, budget preparation and monitoring, and project processing activities related to loans and TA projects, and knowledge management. You will be assigned to projects, knowledge work, budget management, or other activities to cover assigned geographies within the sector or different practice areas, subject to the skills, experience, career preference and goal of the staff, and business needs of the team.
Responsibilities:
Contribute to portfolio management activities by: (i) developing and maintaining database of key performance indicators and project administration issues and actions; (ii) preparing or clearing consolidated and analytical portfolio management reports; (iii) ensuring that necessary actions are being taken by the concerned technical international and local staff without delay; and (iv) providing any stop gap support as necessary.
Analyze the sector portfolio performance, project administration workload, and provide guidance to other members of the team. Closely coordinate with the project administration teams across the sector office.
Contribute to the analysis and review of mission reports and aide memoires, progress reports, and other available project performance indexes on a regular basis and ensure quality, conduct special loan/TA review missions, and prepare country portfolio review missions and tripartite portfolio review meetings. Contribute to addressing project administration red flags for timely corrective actions.
Monitor and review the accuracy and consistency of data to ensure the quality of individual Project Performance Report, monitor and analyze the team's projection and performance on contract awards/disbursement, project completion report/technical assistance completion report programs, and make recommendations to achieve targets, when necessary.
Prepare portfolio analysis reports for effective communication both internally and externally.
Review and ensure the quality of the loan, grant, and/or TA processing and administration documents in the team/division, in accordance with the latest requirements, templates, and guidelines in ADB, for approval of the International Staff and Director.
Coordinate and provide inputs and feedback to sector office initiatives in project administration, reflecting the operational issues and experience from the team and executing agencies (EAs)/implementing agencies to ensure system improvement leads to more efficient portfolio outcomes.
Ensure compliance with the checklist on use of no objection procedure for loan, grants, guarantees, multitranche financing facility, policy-based lending, results-based lending, or any other newly introduced instrument's quality.
Contribute to project administration tasks for assigned loans and TAs, especially in procurement and other project administration actions, and provide guidance to EAs on ADB's procurement guidelines and policies.
Participate in project inception, review, mid-term review, special loan administration missions, and project completion review missions, as required.
Provide guidance to project processing staff in the preparation of project reports, Report and Recommendation of the President, and linked documents.
Support project processing missions in designing project implementation arrangements, including procurement/disbursement procedures and project management set up, and review of financing plans.
Contribute to the preparation of annual portfolio management program (i.e., consolidate and prioritize required project supervision missions), assess resource implications, and monitor achievement of program.
Working closely with the Director, contribute to the preparation of work program and budget resource requirements, based on the Three-Year Rolling Work Program and Budget Framework and its related annual/mid-year budget estimates, and monitor budget utilization.
Monitor progress and issues in budget utilization for efficient and effective resource use and ensure that deviations are properly accounted for and justified.
Mentor and oversee junior staff.
Perform other duties that may be assigned as reflected in the incumbent's workplan.
Requirements:
Bachelor's degree in economics, development studies, business administration, or other related fields, preferably with advanced training
At least 8 years relevant professional experience in project process or administration.
Excellent written and verbal communication skills in English is required.
Strong skills with computer-based applications including spreadsheets and word processing software.
Comprehensive knowledge of ADB's operational processes and administration guidelines.
Ability to work with good analytical thinking and problem solving.
Ability to work with individuals from different cultural/national backgrounds.
Please refer to the link for ADB Competency Framework for TL5.
