The initiative works closely with national and local authorities, including RAJUK, the Housing and Building Research Institute (HBRI), and the Public Works Department (PWD), to demonstrate the use of sustainable materials in public infrastructure, develop a roadmap for a national green building certification system, and build the capacity of SMEs and professionals. Activities include a low-carbon material demonstration project, integration of sustainable materials into public procurement processes, eco-innovation training, and policy support to incorporate building-related targets into Bangladesh’s Nationally Determined Contributions (NDCs).
Responsibilities:
Prepare project reports, presentations, meeting minutes, and concept notes under the guidance of the Project Manager
Assist in the communication of project outcomes and preparation of communication materials (social media content, press releases, newspaper articles, newsletters, etc.).
Assist in project activities with the focus on compliance and following UNOPS Project Management Manual.
Assist the Project Team on the project implementation and provide general administration support, including drafting of letters and other project documentation
Assist the Project Team in the overall financial administration of the project in line with UNOPS policies and regulations.
Support the Project Team in preparing all project-related documentation, as directed.
Ensure record keeping of project-related activities, archiving, distribution, and circulation of working documents, arrange and prepare minutes of project-related meetings, follow up on progress with technical experts .
Support in the travel arrangements of project personnel, prepare and review travel authorizations, documentation, and process travel payments.
Support procurement processes, including drafting of specifications, selecting and implementing the appropriate solicitation method, and preparing procurement-related documentation to attract required technical expertise for specifications’ development and evaluation processes.
Routinely follow up on procurement activities, monitoring delivery schedules, making correction actions, if required, on behalf of the supervisor and inform the supervisor of the status.
Maintain routine correspondence with vendors/suppliers, beneficiaries/recipients, and appropriate filing of delivery and receipt of consignments according to the delivery schedule, including obtaining delivery reports. Arrange and participate, if necessary, in inspections of delivered goods.
Arrange and monitor transportation and logistics of goods as required for the project.
Process invoices for the delivered goods and services, ensuring accuracy and completeness of documentation, and follow up with clients and vendors/suppliers on timely payments.
Assist in the drafting of financial reports for donors and beneficiary Government counterparts. Draft reports, tables, charts, and related documents by applying technical skills and knowledge in formatting documents and presentations.
Investigate and resolve post-order problems, if any, and prepare progress reports on procurement matters.
Collaborate with the UNOPS Procurement unit and other UNOPS Offices/units to solve payments-related problems.
Establish and maintain working files on procurement activity; prepare letters, memoranda, emails, and other correspondence; monitor progress and liaise with vendors during the entire procurement cycle.
Collect and record the data on vendors’ performance and assist the vendor performance assessments.
Requirements:
Bachelor's degree in Engineering, Architecture, Environmental Science, Economics or any other relevant field.
Excellent English writing skill is required.
Experience in the usage of computers and software packages (Google Suite/Workspace Office) and experience in handling web-based systems is desirable.
Experience in Effective communication, graphic design, and drafting skills would be highly preferred
Demonstrated capacity in managing events and extracurricular activities will be an asset.
