FHI 360, a global nonprofit human development organization currently at the forefront of the COVID-19 pandemic response, seeks a Proposal Manager for a full-time position in our Washington, D.C office.
This exciting position will work across all our varied technical areas and diverse staff in more than 50 countries worldwide by leading proposal and capture teams through a structured proposal process based on Shipley Associates and APMP best practices. The ideal Proposal Manager will have experience facilitating capture activities and developing proposals ranging in size, and for a variety of funders including USAID, CDC, NIH, DFID, the Bill and Melinda Gates Foundation, and other public and private entities. Ideal candidates will bring proactive problem-solving and enjoy working in a fast-paced, collaborative environment with tight, ever-changing deadlines under minimal supervision and direction. While this position works autonomously on proposals, our close-knit Business Development and Diversification team will be available and eager to provide support and guidance whenever needed, including providing backstopping support.
- Partners with the technical leader to deliver a compliant, competitive proposal to the client on time. Oversees the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of him/her and when tasks are due.
- Creates the proposal schedule and keeps track of proposal progress (technical and business)
- Ensures milestones are met
- Ensures proposals receive appropriate review(s)
- Assists the technical leader to ensure compliance with solicitation
- Communicates changes or new information to the entire team
- Helps develop and communicate proposal strategy
- Prepares proposal responsibility and compliance outline
- Undertakes routine writing assignments
- Assists the technical leader in securing resources, such as authors and reviewers
- Provides updates on assigned proposals for accurate system tracking
- Archives final proposal documentation
- Performs other work as assigned
- Ensures bid strategy implementation and compliance
- Resolves internal team issues
- Provides process leadership and experience
- Generates a portion of own work through repeat clients requests
- Contributes to process improvements
- Participates in developing proposal training for the organization
- This description covers principal responsibilities only and is not intended to include all the duties that may be assigned to positions within this classification
Applied Knowledge & Skills
- Working knowledge of fundamental principles, terminology, and methodology of proposal development
- Working knowledge of proposal management conventions
- Effective organizational skills
- Effective communication skills, required for providing diplomatic and constructive comments to clients
- Skill in observing detail
- Ability to foster good customer relationships to build client base
- Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders
- Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff
- Effective multi-tasking and flexibility to meet competing needs and sensitive deadlines
- Skill in abstracting, condensing and writing general information for inclusion in proposal documents
- Ability to manage short-term and long term proposals of varying complexity
- Ability to analyze tasks and determine appropriate level of effort
- Ability to influence others
- Problem Solving & Impact
- Exercise judgment within well- defined procedures and practices to determine appropriate action
- Interact frequently with less experienced peer team members as resource/mentor
- Understand quality and timeliness goals for projects
- Work on assignments that are diverse and challenging in nature
- Identify potential process efficiencies
- Supervision Given/Received
- Employee works under general supervision; handles problems and deviations in assignments in accordance with policies and accepted practices; confers with supervisor on unusual matters; some latitude for un-reviewed action or decision; work is reviewed for technical soundness, appropriateness, and conformity to policy and goals
- Bachelor's degree in business administration, public health, social sciences, international development, political science, economics or related field.
- Master's degree preferred.
- 3 - 5 years of work experience in program design, project management or related work; 1 year in proposal development. Familiar with Association of Proposal Management Professionals (APMP) and/or Shipley Associates processes preferred.
- Typical Physical Demands:
- Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5 lbs.
- Technology to be Used:
- Personal computers, Microsoft Office suite (Word, Excel, PowerPoint, Teams, etc.), SharePoint, Outlook, Salesforce and basic other office technologies
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.