Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.
DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.
DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and planning to run an office in Yobe, besides 50 staff members subject to increase in near future.
The role of the Safety Officer will be responsible for supporting the day to day oversight of DRC staff movements and ensuring that key information relevant to staff safety and security is disseminated. Advisories, Alerts and Reports to disseminate to all staff. Administrative and Safety operational tasks that support the day to day running of the Safety Unit’s Operations. The Safety Officer will maintain a high level of contextual awareness and strong coordination with Program and Program support teams at the field level. The Safety Officer will report directly to the Head of Base or the Area Manger with Technical support from Safety Advisor, and will be an integral part of DRC’s Safety Unit.
The Safety Officer responsibilities include:
Staff movement oversight and support:
- Travel Security Clearances: Prior to any movement complete all security briefings for staff traveling to high risk field locations. Ensure that established movement tracking protocols are adhered to by both the Safety Unit and all DRC staff.
- Field movement tracking: Coordinate with logistics staff when directed to support Field level movement oversight and support.
- Maintain car folders: Maintain car folders and all DRC vehicles and support logistics staff in maintaining the car folders.
- Driver orientation: Responsible to orient drivers on current context and road conditions. Train drivers on regulations and road safety.
Security incidents and data management:
- Incident database: Maintain a current database from various sources of all security incidents relevant to DRC operations in Nigeria
- Contextual reporting: Utilizing the security incident database, develop weekly contextual assessment reports and share it with Safety Advisor for review.
- SMS Advisories: Draft and disseminate as required SMS alert advisories for DRC staff when relevant and significant security incidents occur or elevated threat levels are reported
- Email Advisories: Draft and disseminate detailed Email advisories for DRC staff when relevant and significant security incidents occur or elevated threat levels are reported.
- Additional information dissemination: Ensure non-DRC support staff (Guards) is kept up to date on current advisories through face to face briefings and coordination with the Guard force management.
- Safety Unit documents: Prepare/Translate Safety documents in local languages and coordinate with field office for their support. Maintaining a central folder for all Safety documents.
- Contextual monitoring: Responsible for monitoring the security environment of operational areas and disseminate information in consultation with Safety Advisor. Continuously monitoring the security environment in all DRS's operational areas and consolidating feedback from the Field Safety Officer.
Administrative and Operational support:
- Guard force management: Management of the guard force through ensuring standards of readiness are maintained, guard protocols adhered to and coordination with the guard force supervisors is routinely conducted. Ensure that guard payments and other administrative matters that have a direct impact on guard force readiness are completed in a timely manner. Ensuring that the contracted guard force maintains a high standard of guarding for all DRC offices and residences, and when required take corrective action in coordination with the Guard force management
- Procurement: Planning of quarterly and annual procurement plan through initiating/follow Order Requests (ORs) and coordination with the DRC Logistics and Procurement Unit to ensure all goods and services are delivered in a timely manner.
- Asset management: Maintain the Safety Unit’s current asset register and oversight on all assets that are both utilized and stored. Coordinate with the DRC Logistics and Procurement department to ensure that the overall DRC asset register reflects the Safety Unit’s current asset register.
- Physical security readiness: Conduct quarterly reviews of DRC facility physical security readiness within Damaturu and developing and implementing required repair or upgrade plans to currently installed physical security measures.
- Weekly and Monthly report: Responsible for compiling a weekly and monthly report for Safety Unit.
- Staff briefings: Provide DRC staff with current contextual briefings.
- Translation: Translate Safety documents (where required) in local languages and coordinate with field office for their support. Maintaining a central folder for all Safety documents.
Support to International Visitors:
- Visitor arrival packet compilation: Compile a current visitor arrival packet as directed. Responsible for maintaining the international visitor orientation record.
- Visitor briefings and orientation: Conducting visitor briefings and orientation on DRC safety systems, and briefing on emergency procedures, and safe rooms etc.
- Carry out any additional responsibilities and tasks as assigned by Safety Advisor.
The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.
- Sound judgment and the ability to work effectively with others at all levels.
- Strong assessment, evaluation, analysis and strategic planning skills.
- IT literate, MS – Word, Excel and PowerPoint.
- Experience in developing security related technical tools guidelines and systems.
- Interpersonal communication and proven written / presentation skills.
- Demonstrated ability to manage under stressful conditions.
- Demonstrated knowledge of the historical and socio-political context of Nigeria.
- Bachelor’s Degree in a field related to humanitarian work or risk management
- Competent and literate in English, verbal and written, with a sound knowledge of technical expressions.
- Demonstrative experience in INGO/NGO or UN field (operations) with experience of safety and security.