The Senior Accounting Assistant will partake in multiple areas of responsibilities which include managing Accounts Receivable Portfolio and Trial Balance Reporting to enable the smooth flow of processes in close coordination with the HQ team. The Senior Accounting Assistant will assist the team to complete the defined tasks within the prescribed time frame and procedures. The Senior Accounting Assistant will also coordinate with HR/ BPS/Treasury/Country Offices/Information and Technology Solutions Group (ITS) based on the process requirements.
Responsibilities:
Manage staff receivables and loans disbursed to all World Bank group staff members at Headquarters and Country Offices.
Provide technical guidance to accounting issues that relate to the PeopleSoft Staff Receivables System (PS-SRS), staff loan disbursements and prepayments transactions.
Assist and coordinate with ITS in researching, analyzing, and resolving accounting issues in various applications such as PS-SRS and SAP.
Generate, collate, compile, and submit reports related to staff loan and receivable accounts as may be required / requested from time to time.
Ensure timely release of transactions to the Payroll system and execute SRS accounting every fortnight; Review the key SRS and Payroll reports and take appropriate action before payroll close; Work closely with Payroll, HR, and Country Office staff to resolve collection issues.
Timely submission of the write-off request to HQ.
Ensure the correctness of accounting for External and Inter-Company Receivables and follow up with clients for collection.
Review open items in suspense accounts and aging schedules for both staff and external receivables and ensure that amounts due to the Bank are collected promptly. Analyze monthly external revenues and respond to queries.
Prepare & Review monthly Trial Balance for Accounts Receivable and ensure timely submission.
Prepare & Review monthly Admin Trial Balance for Accounts Receivable team and ensure timely submission.
Prepare & review the various reports associated with the monthly Trial Balance reporting.
Identify and provide inputs to process improvement initiatives.
Prepare invoices for IMF Paris rent, and IFC Payroll before sending it to the clients.
Record the various revenue postings and ensure those are as per the contract agreements and established policies and procedures.
Monitor and record the revenue accruals in SAP on a periodical basis.
Prepare accrual and deferral requests during the year-end and coordinating with WFACR and various units for posting the entries.
Create process documentation and update desktop procedures in Accounts Receivable team.
Respond to tier-2 client inquiries effectively and resolve problems or provide alternative solutions.
Collaborate with colleagues, clients, and counterparts to resolve day to day accounting and reporting issues.
Record transactions in SAP that are below the specified threshold.
Provide inputs for the quarterly KPI and Ops Risk Report.
Assist in handling special projects as and when required.
Requirements:
Bachelor’s or master’s degree in a relevant discipline (Finance or Accounting).
Professional accounting qualification (Ex. CA, CPA, ACCA) not mandatory but is a plus.
Minimum 1 year of relevant work experience in the functional area.
Preferable: Background in financial service industry and familiarity with banking transactions, Multinational organization experience would be advantageous.
Proficiency in SAP and Microsoft Office tools.
Experience in PeopleSoft systems will be an added advantage.
