Senior Grants Manager
FHI 360, Kabul, Afghanistan
Closing Date for Applications:
Under the leadership of the Director of Operations (DoO), the Sr. Grants Manager will manage all FHI 360/AHEAD in-country sub-award activities, including in-kind grants, research grants and other locally issued sub-awards, including pre-award, post-award, the day-to-day management and close out of the grants program with FHI. The Grants Manager will work closely with the Finance, Procurement and Home Office Contracts team to ensure effective management, implementation and monitoring of the grants program, with a focus on compliance with USAID rules and regulations.
RESPONSIBILITIES AND TASKS
- Under the leadership of DoO and in consultation with FHI 360 Grants Manual, establish project specific policies and procedures for the issuance and management of different types of grants, including developing/adapting templates, procedures, and regulations to be used for formulating, negotiating, obtaining approvals, executing, monitoring, processing funds request, ensuring compliance with the award documents, modifying and closing the grants according to the organization/donor regulations.
- Manage full award cycle for grants and contracts, including solicitation, review, execution, implementation management, monitoring, communication with recipients, and closeout of grants.
- Work with program staff to develop subrecipient Monitoring Plan and Subrecipient Compliance Tracking to conduct monitoring subrecipient’s compliance.
- Ensure adherence to the established grant monitoring procedures, conduct scheduled and random site visits to monitor grantee implementation of activities. Ensure that implementation of activities is in accordance with the donor and FHI 360 regulations.
- Where appropriate, assist the grantees in developing the work plans, budgets, monitoring progress, tracking expenses, preparing reports and following up on grantees complains with the terms of their agreements;
- As needed, conduct field visits to monitor grantee activities, collaborate with the technical team to assist in developing and revising mechanisms for making payments, monitoring & reporting financial performance. Ensure that these activities are in accordance with the donor and FHI 360 regulations.
- Build capacity of the project grants teams and the grantee, ensure compliance with donor standards provisions by grantees, follow up with the technical team on grantee activities implementation/progress.
- Establish and maintain proper sub-award tracker, processes, documentation, and monitor and record budget and payment information and contract deliverables.
- Review grantee programmatic and financial reports and ensure timely financial disbursements and compliance with grants financial management policies;
- Monitor grant expenses and provide regular updates on grant status including developing and maintaining grantee activity calendar and providing program staff with activity information for performance reports.
- Work with project Finance team to update subgrant information (New grant/modification, Sub awardee Financial Report (SFR), Payment) into the web-based agreement tracking system (Sub award Tracking System-SAT) to track and report the financial status of field paid subawards issued to sub-awardees.
- Review and analyze grant budget estimates for allowability, allocability and reasonableness of cost.
- Develop complete grant packages with the required back-up documentation for each grant (i.e., In-kind Grants, Fixed-Award Amount, etc) and work with the HO Finance Manager to obtain the required Contacts Management Services and USAID Approval.
- Any other task assigned by the supervisor.
- Broad conceptual judgment, initiative, and ability to deal with a wide range of issues, including confidential and sensitive data, which, if disclosed, might have significant internal and/or external effect.
- Ability to manage and prioritize multiple concurrent bids
- Strong understanding of how financial management, procurements, and grants align with compliance.
- Ability to work both independently and in teams; proven analytical and problem-solving abilities.
- Ability to work in a fast-paced, flexible, and team-focused work environment.
- Proven ability to handle sensitive and confidential information, meet tight/tough deadline and schedules and create timely, high quality reporting the DoO
- Ability to work closely as a team and network with a wide range of stakeholders
- Ability to successfully manage multiple tasks and effectively deal with competing pressures, multiple stakeholders, unplanned change and tight timeframes.
- Bachelor degree in one of the following or related fields preferred: Project Management, Business Administration, Finance, International Relations, or related field. Masters degree preferred.
- For Masters Degree, minimum of 5 years and for Bachelor’s Degree minimum of 7 years of experience in managing grants on USAID-funded projects.
- Familiarity with USAID sub-award, such as Grants, In-Kind Grants, Fixed Amount Awards, Blended Grants, GUC and Standard grant.
- Knowledge of USAID rules and regulations for sub-grants required.
- Experience managing grants greater than $25,000 is required.
- Knowledge of grant related compliance procedures and familiarity with Federal Code of Regulations and ADS Chapters.
- Substantive experience in the use of computers and Microsoft Office programs (MS Word, Excel, PowerPoint, etc.) is required.
- Demonstrated leadership and integrity.
- Demonstrated ability to work with and manage local national staff.
- Excellent organizational, time management, prioritization skills, and attention to detail are required