The Office of Procurement Services procures goods and services with over 180M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.
Responsibilities:
Lead, guide and manage an innovative and effective team of Professionals and Assistants during the whole procurement cycle. Based on future programmatic requirements, shape a flexible workforce with the right skills mix through recruitment, learning opportunities, broad work assignments, and cross training.
Serves as subject matter expert for world-wide procurement, leads the research and analysis of the market, the demand, stakeholder's requirements for multiple commodities with large spend, develops standards and criteria for the evaluation of goods, services and suppliers and develops and implements a variety of procurement strategies.
Initiate and follow through on complex procurement projects.
Prepare complex Procurement Plans and develops a Procurement Strategy for the assigned sector.
Prepares and issues tenders and drafts and negotiates contracts for goods, equipment and services.
Leads the evaluation committee members, ensures that different options and outcomes are considered. Documents results in a procurement plan and exercises signatory authority for procurements up to EUR 150 000.
Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked. Meets with Vendors to discuss performance issues that may have occurred.
Leads procurement for several sectors and serves as the subject matter expert for world-wide procurement of a variety of equipment, supplies and services with complex contracts and critical proposals of a significant financial, legal, or operational impact.
Keep abreast of best practices and makes recommendations for continuous process and policy improvements.
Requirements:
Master's Degree - Advanced university degree in Business Administration, Public Administration, Commerce, Engineering, Law or other relevant discipline.
Bachelor's Degree - A first level university degree in Business Administration, Public Administration, Commerce, Engineering, Law or other relevant discipline with three additional years of experience may be considered in lieu of advanced university degree.
At least 7 years of progressively responsible professional experience which at least 3 at the international level.
At least 3 years of experience in supervising staff.
Sound knowledge of logistics and international trading practices and some sectors related to the IAEA's mandate is an advantage.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.
