You will coordinate and report on all project procurement activities and provide procurement-related guidance and advice to staff and implementing partner(s) advancing Catholic Relief Services’ (CRS) work serving the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.
Responsibilities:
Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements.
Ensure compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
Lead collaboration efforts across various departments and countries to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs, and quantity, quality, and delivery requirements for goods, services, and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan for each country.
Advise budget holders in developing annual budget plans that meet procurement needs.
Manage and control the analysis-to-contract process with strategic sourcing solutions to ensure the best value for money.
Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparing contracts, etc.
Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along with the procurement process.
Conduct periodic risk assessment along the procurement process.
Effectively manage talent and supervise procurement team, including remote management of direct reports in each country.
Ensure appropriate allocation of staff time and resources to balance the needs of all countries. Manage team dynamics and staff well-being.
Provide coaching, strategically tailor individual development or training plans, and complete performance management for direct reports.
Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
Ensure the team is well-equipped with new knowledge and known developments in the field.
Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion by authorized terms and conditions.
Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise contract/purchase order modifications, if needed.
Monitor payment terms and schedules through maintenance of the open order report and oversee coordination with the finance team to ensure timely payments to vendors.
Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording.
Ensure all required information and records are complete, accurate, up-to-date, and properly filed.
Oversee reports preparation, consolidate reporting and analyze data for decision-making.
Requirements:
A bachelor’s degree in business administration, other relevant field, or equivalent experience.
Minimum of 3 years of work experience in procurement/purchasing management, logistics, and administration with increasing responsibility, preferably with an international organization.
Minimum 2 years of experience serving in a mentorship or team leader capacity.
