The senior project manager for Implementation projects will be managing project(s) which ultimate goal is to provide implementation services that contribute to the achievement of partners’ goals. The variety of projects is quite diverse and can range from management of grants, development of strategies to delivery of training or providing technical assistance.
Responsibilities:
Develop, complete and update implementation plan(s).
Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
Liaise with any external suppliers or account managers.
Manage acceptance and delivery of work packages.
Monitor project progress ensuring that work packages are being executed properly.
Control project and work packages changes.
Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior. management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved.
Identify and report to the supervisor potential business opportunities for UNOPS.
Comply with all organizational policy and specifically the Project Management Manual.
Prepare/adapt all relevant plans for approval by the Project Board.
Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan.
Ensure maintenance of the project files and lessons learned are recorded.
Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project.
Understand the unique structures of the UN and budget appropriately for personnel.
Manage expenditures against the budget (based on accurate financial reports).
Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
For project closure purposes, provide a formal handover of the project to the closure manager.
Support project audit activities, including planning, preparation and coordination during the audits and follow up.
Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
Maintain diaries and progress reports as required by the organization’s standard procedures.
Provide routine oversight and analysis of delivery data within the dashboard system.
Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span.
Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders.
Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications.
Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications.
Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs.
Work with internal stakeholders to ensure projects comply with audit requirements.
Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems.
Coordinate quality reviews of project documents and deliverables.
Provide quality control for management outputs (project documents, reports, etc.).
Education:
Advanced University Degree (Master's Degreee or equivalent), preferably in International Relations, Development Studies, Political Science, Finance, Economics, Procurement, Supply Chain Management, Business Administration, Project Management, Public Health or other related fields, is required.
First-level university degree (Bachelor’s Dergree) or equivalent) in combination with two (2) additional years of relevant experience may be accepted in lieu of an advanced university degree.
Certification in Project Management (PRINCE2, PMI, etc.) is an asset.
Work Experience:
Minimum of seven (7) years of working experience in project management, project development, project operational support, reporting, and/or coordination of projects in combination with an advanced degree is required.
Nutrition and/or Public Health and/or health project experience is an asset.
Experience working in the Philippines is an asset
Experience in management and coordination of multi-disciplinary teams and external consultants is an asset.
Experience in administration, procurement and coordination with multi-stakeholders or related fields is desired.
Experience liaising and working with high level government officials to facilitate planning, implementation, and monitoring and evaluation of projects would be considered a strong asset.
Experience in writing project progress reports, project communications, stakeholder management and M&E frameworks is an asset.
Experience working with UNOPS, UN or other humanitarian/development agencies is an asset.
Knowledge of UN/ UNOPS Procurement Rules and Regulations is an advantage.
Proficiency in computers and Google Office Suite or Google Workspace is desirable.
Experience in handling web-based management systems is desirable.
Languages:
Fluency in oral and written English is required.
Knowledge of the official Philippine language (Filipino/Tagalog) is an asset.
