The Finance Assistant performs the day-to-day finance operations. Work with the Senior Finance officer on the maintenance and oversight of the accounting operations to ensure that all finance operations in the Support Service Unit Office in Amman are performed following IRC and country office policy and procedures.
Responsibilities:
Prepare journal entries and upload them to the accounting system (Integra) along with relevant documentation for review by the Senior Finance officer and approval by the SSU Coordinator.
Assist the Senior Finance Officer in reconciling balance sheet accounts during monthly, quarterly, and year-end closures.
Perform monthly vendor reconciliations, ensuring outstanding amounts are addressed and resolved in coordination with Finance, Administration, and Supply Chain teams.
Update the monthly prepaid sheet and prepare an amortization upload journal for review by the Acting Finance Manager and approval by the SSU Deputy Director.
Prepare monthly bank reconciliations for review and verification by the Senior Finance Officer
Oversee the petty cash system as guided by the Senior Finance Officer and according to the petty cash SoP.
Weekly review cash count and ensure that documentary evidence is adequate and complete.
Check all the bank statements regularly for any receipts and other peculiar items and notify your supervisor accordingly.
Assist the Senior Finance Officer in the preparation of the monthly cash forecast.
Identifying key issues and weaknesses in the system and providing recommendations for improving control processes or procedures.
Ensure internal control procedures are followed for all cash disbursements, receipts, and transfers.
Ensuring that internal controls are adhered to in all areas of operation.
Identify procedural or training issues to be addressed to improve the quality of report data.
Input bank payments into the online system for review and approval.
Monitor and follow up on payment authorizations to ensure timely processing.
Track and coordinate the payment of operational bills for hosted staff with the Admin and IT teams.
Process staff travel advances and reimbursements.
Requirements:
Knowledge in the Integra system.
Excellent Written and Oral communication in both English and Arabic.
Strong computer skills, facility with MS Word, Excel, various accounting software, and email/internet software.
