FHI 360, South Africa
Closing Date for Applications:
The Sub-Award Analyst is primarily responsible for providing overall financial management sub-award quality assurance and management expertise to country offices and projects. He/she will provide professional financial management expertise and technical training from pre-award to close-out of sub-awards.
The functions of the position include:
- Knowledge of donor (USG and non-USG) rules and regulations;
- Review subaward budgets packages for completeness and adherence to FHI360 standards
- Track and document grantee monitoring procedures using SharePoint or another database
- Standardization of administrative procedures for efficient sub-award financial management within the regional office, country offices and projects;
- Participate in Business Development teams to provide advice in budgeting and sub-award planning and allocation;
- Capacity building of project and regional staff through joint reviews of documentation, including subaward monitoring and budgets for compliance and consistency;
- Maintain knowledge of FHI360 subaward procedures and informing the team of changes in policies and procedures;
- Perform Pre-award assessments
- Review preaward assessments performed by country office teams
- Perform subawardee financial reviews and site visits
- Serves as a technical resource to proposal development units (Business Planning and Proposal and Cost and Pricing) by preparing budgets and performing subaward preaward assessments paperwork, etc.
- Reviews and negotiates critical sub-award budgets.
- Identifies significant risks and recommend plan for mitigation including justification of working at risk.
- Advises program staff on matters of concern and elements of risk that can be detrimental to successful sub-award performance. Recommend alternative approaches to overcome any negative impact.
- Assists with project launch and provide training on financial management sub-award processes and expectations as needed.
- Track adherence to all funder and FHI 360 policies and mandatory procedures. Review Modification budgets. These will include sub-award add-ons, budget realignments, cost extensions.
- Collaborates with other enterprise services staff in the development of modifications, budget realignments, etc.
- Liaises with program teams to ensure all projects have adequate sub-award monitoring systems in place.
- Trains other staff in standardized procedures for efficient sub- award financial management.
- Responsible for ensuring project teams are completing the subaward financial tracking tool (SAT)
- Manages input to sub-award close-out.
Applied Knowledge & Skills:
- Strong and solid command of Excel,
- Ability to mentor and work with country level Finance staff to ensure high quality and compliance with subaward management procedures.
- Effective oral communication and business writing skills.
- Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated.
- Apply updated technology to facilitate procedures and achieve unit goals and objectives.
- Adaptable to work environments in diverse cultural settings.
Problem Solving & Impact:
- Analyze highly complex situations (e.g., high risk conditions or business-sensitive issues) and alert leadership to impact on performance.
- Recommend options to overcome the above based on careful and thoughtful evaluation of facts and well-informed interpretation of applicable regulations.
- Ensure that sub-awards are administered according to the highest standards of ethics and compliance and quality.
- Erroneous decisions or recommendations or failure to achieve results may cause the organization to incur additional costs and suffer delays that can have a negative impact on its record of performance.
Supervision Given/Received: Performs work with a high degree of independence to determine practical methods and procedures for effective performance.
Education: Bachelor's degree in Accounting /Finance or International Equivalent in Business Administration or related field.
- Minimum of 3-5 years’ experience in a Finance position in either the Federal Government acquisition system or a Non- governmental Organization (NGO) – domestic or international.
- Audit experience will be an added advantage
- Excellent oral and written communication skills.
- Must have attention to detail.
- Excellent organizational skills and strong ability to manage and meet multiple tasks.
- Read, write and speak English. Fluency in a foreign language is desired.
- International development, healthcare, or consulting industry experience preferred.