Subawards and Procurement Manager

palladium Intentional, Washington, United States

Skill Required:, Project/ Programme Management
Preferred Experience: 
1 to 3 Years
Closing Date for Applications: 
31st January, 2020

Job Description

Company Overview

Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview and Role

The Subawards and Procurement Manager will be an important member of the USAID-funded $250 Million CATALYZE project. CATALYZE is a DC-based, global innovative finance project which will mobilize $2 Billion in blended finance over an eight-year period. CATALYZE will serve as a "platform of platforms" that will provide services to many missions and bureaus that "buy in" to tap the CATALYZE investment and pay-for-results project management expertise.
The Subawards and Procurement Manager will support the Director of Finance and Administration ensuring that all subawards and procurements are implemented in compliance with USAID and Palladium rules, regulations, and procedures.


  • Act in the capacity of subject matter expert to provide staff with guidance on and interpretation of Federal, State and local as well as all USAID regulations, terms and conditions, as they relate to the life cycle administration of subcontracts and grants under contract (GUCs)
  • Provide appropriate guidance to CATALYZE home office and field staff to ensure Palladium policies and procedures are followed and/or amended to coincide with the prevailing requirements
  • Liaise with Palladium Contracts & Compliance (C&C) team to keep staff informed of any changes and updates to the relevant regulations as they relate to administration of subcontracts and GUCs
  • Prepare, update and maintain project-customized templates, including all required USAID flow downs for various subcontracts, purchase orders, leases, GUCs etc.
  • Review and approve draft subcontracts and GUCs awarded in compliance with the applicable Palladium policies and procedures and USAID conditions
  • Maintain the approved Subawards Manual and relevant templates and tools in accordance with applicable regulatory and contract requirements
  • Ensure that award requirements and USAID regulations for GUCs and subcontracts are met in relation to the expenditure of funds, subcontracting, personnel, procurement, property management, travel and other areas
  • Review and negotiate terms and conditions of subcontracts, grants and purchase orders of varying complexity, including but not limited to GUCs, commercial item subcontracts, and Basic Ordering Agreements
  • Prepare Commercial Item Determinations
  • Maintain audit-ready grant and subcontract files, and facilitate with regular subaward audits as required
  • Serve as primary point of contact for all disputes with CATALYZE subcontractors and grantees
  • Responsible for timely resolution of internal and external issues/problems related to grants and subcontracts administration
  • Prepare subcontractor/grantee monitoring plans, conduct sub-award monitoring in collaboration with project and finance staff, and document monitoring results, including performance, compliance with terms and conditions, and budget management
  • Monitor business risks including but not limited to tracking funding delays, execution of subcontracts, expired authorizations, delayed payments and advances to subcontractors and vendors
  • Contribute to the project's financial forecasts by closely tracking subawardee invoicing projections
  • Actively participate in weekly meetings to assess compliance with terms and conditions of awards and take leadership in seeing that deficiencies in compliance are corrected
  • Relationships
  • The role reports to the Director of Finance and Administration, CATALYZE
  • The role will be required to liaise closely with members of the Palladium Project Management Unit, and other staff, implementing partners, and clients


  • Extensive experience managing USAID subcontracts and grants with a variety of partners, with management of global programs a plus.
  • Expert level knowledge of various types of FAR based contracts (such as CPFF, CPAF, T&M, and FFP) in addition to 2 CFR 200 based grants and cooperative agreements
  • Proven experience in competing, evaluating, negotiating and administering subcontracts, purchase orders and other procurement instruments
  • Demonstrated experience in designing and implementing formal compliance grant programs, including design of granting methodologies, risk assessment, subrecipient monitoring and oversight and audit determinations
  • Strong analytical skills to successfully perform financial reviews, determination of responsibility and other forms of qualitative analysis
  • Extensive experience in budget preparation, award negotiations, subcontract management, procurement, performance auditing, and dispute resolution
  • Ability to analyse financial data and prepare financial reports
  • Proven background in using ERP system
  • Above average accounting, business and administration skills
  • High level of attention to detail and accuracy
  • Good organizational and planning skills
  • High standard of written and verbal communication skills
  • Excellent skills in Microsoft Office, particularly advanced Excel
  • Excellent English language communication skills; fluency in an international language a plus
  • Familiarity with the inclusive finance, blended finance, and impact investing field a plus


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