Supervisor

ESCAP, Bangkok, Thailand

Skill Required:, Project/ Programme Management
Preferred Experience: 
7 to 10 Year
Closing Date for Applications: 
30th September, 2020


Job Description

The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote regional cooperation for inclusive economic and social development in the Asian and Pacific region. The role of ESCAP as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.

This position is located in the Editorial Unit of the Conference and Documentation Services Section. The incumbent is under the direct supervision of the Chief of the Editorial Unit and the general supervision of the Chief, Conference and Documentation Services Section (CDSS).

Responsibilities

Under the direct supervision of the Chief of the Editorial Unit, the incumbent is responsible for the following duties:

  •  Performs independently and effectively the full range of office management and administrative support functions for the Unit.
  •  Provides assistance to the day-to-day activities of the English Text Processing sub-unit with respect to desk-top publishing; establishes priorities, provides technical assistance as needed for the production of camera-ready documents for reproduction and storage of final text.
  •  Assists the Chief of Unit in assigning incoming jobs and tracking the workflow, ensuring efficient and effective processing of documentation and an equitable distribution of work, through the document management system, DCPMS. Ensures that outgoing texts are submitted correctly to the translation units, text processing units or reproduction unit.
  •  Oversees the performance of text processing staff in the Editorial Unit; informs the Chief of Unit of issues arisen, identifies and resolves them as necessary.
  •  Liaises with editors with respect to all revisions, ensuring all editorial changes are made; clarifies and finalizes changes, ensuring that any additional revisions are included in the final version.
  •  Ensures the provision of computer equipment and email services to all staff in the unit; handles all arrangements connected with this task such as requisitions and LAN administration.
  •  Ensures typographical accuracy in conformity with United Nations editorial rules and style; oversees desktop publishing functions.
  •  Trains, guides and supervises junior staff, as appropriate.
  •  Carries out other tasks requested by the Chief of Unit, including e-Pas completion for staff in the subunit, staying available for overtime work and on-call assignments, as needed.

Competencies

Professionalism:

Knowledge of UN documentation, the documents processing chain and relevant operational and administrative policies and procedures; knowledge of UN editorial policies and practices. Knowledge of the Editorial, Terminology and Reference Service and the roles of related services/sections. Ability to research and organize information required, including for the preparation of statistical reports. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Committed to implementing the goal of gender equality by ensuring the equal participation of and full involvement of women and men in all aspects of work.

 Teamwork:

Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

 Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Managing Performance:

Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

  • High school diploma or equivalent is required. A first level university degree is desirable.

Work Experience

  • A minimum of seven years of experience in general office support, desk-top publishing, text processing and proofreading, is required.
  • Experience in supervising team is required.
  • Experience working with United Nations documentation procedures is desirable.

Languages

  • English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Source:https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=140055


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