Supply Chain Assistant (Procurement)

DRC, Thessaloniki, Greece

Skill Required:, Business Development/ Resource Mobilization
Preferred Experience: 
2 years of relevant work experience
Closing Date for Applications: 
5th August, 2020


Job Description

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 8,000 employees and also 8,000 volunteers, while managing a turnover of over 400 million Euro. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization. The Danish Refugee Council is Denmark’s largest humanitarian NGO and has been ranked the 3rd best NGO in the world in 2018 (for the six consecutive years, the organization is among the top five of the NGO Advisor Annual List).

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

The Danish Refugee Council initiated its activities in the island of Lesvos in November 2015 due to the unprecedented influx of asylum seekers. Following new political developments and displacement dynamics in early 2016, DRC expanded its activities to the mainland to support the people living in several sites across the country. With offices in Athens, Larissa and Thessaloniki, it currently implements a wide range of activities, including Site Management Support, legal assistance, identification of individual needs and protection of highly vulnerable persons, access to services within and outside the hosting sites through cultural mediation, and non-formal education. DRC works closely with the refugee communities, the Greek authorities and other humanitarian actors to ensure a protective environment for refugees and asylum seekers in Greece.

Purpose

DRC is looking to recruit a qualified, flexible and enthusiastic professional to work within the Supply Chain Department at Thessaloniki, as a Supply Chain Assistant – Procurement. Under the supervision of the Supply Chain Team Leader, the Supply Chain Assistant will support the implementation of all DRC activities at North Greece.

Duties and Responsibilities

Responsibilities will include, but not necessarily be limited, to the following:

  • Ensure that all procurement processes are in line with DRC policies/guidelines, and Donors’ relevant requirements
  • Support in the handling of the procurement of goods and services ordered by the Programme department, in a cost-effective and transparent manner, ensuring best value for money
  • Check accuracy of all received PRs
  • Handle the proper digital (Share Point) and hard copy filing of all procurement documentation following relevant SOPs
  • Updating relevant procurement trackers on a daily basis with order/contract details, maintaining accurate PR files
  • Follow up with suppliers and contractors to ensure timely and effective supply and delivery of goods, services and works informing all relevant stakeholders
  • Work closely with Supply Chain / Logistics (Warehouse, Assets, Fleet) department to inform of upcoming deliveries etc
  • Prepare proper and accurate payment requests. Work closely with Finance department for payment follow up.
  • Prepare and place monthly purchase orders for established purchase agreements upon Program’s request.
  • Focal point for various purchase agreements
  • Ability to correspond to basic procurement queries
  • Assist in reporting needs in relation to areas of concern
  • Research for potential vendors. Conduct market research to identify pricing trends, if deemed necessary
  • Apply ERP guidelines to procurement processes
  • Assist in trainings, explaining relevant procedures to DRC staff
  • Any other task as required by Supply Chain Team Leader

Required Qualifications

  • 2 years of previous relevant experience in Procurement; NGO experience in Procurement area is a plus
  • A degree in Business Administration, or Supply Chain and/or Procurement
  • Any other relevant certification will be of an added advantage
  • Good numerical and IT skills (Microsoft Office, Excel, Word, Power Point; experience in erp systems – Microsoft 365 – is highly desired)
  • Greek native speaker
  • Advanced written and oral use of the English Language
  • Driving license, B category (optional)

Required Skills & Qualities

Core Competencies of DRC:

  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
  • Excellent time management skills and ability to prioritize in the face of multiple tasks
  • Ability to be proactive and work systematically
  • Ability to work as part of a team, but also independently, if necessary
  • Flexibility and ability to manage change
  • Ability to cope with high workload and stress
  • High business ethics, patience and politeness
  • Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

Source:https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=159477&uiculture=en&MediaId=5


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